A pre-written communication designed to remind clients or customers about payments that are past their agreed-upon due date. It serves as a prompt for settling outstanding balances and typically includes key details such as the invoice number, original issue date, amount due, and a clear call to action. For example, a business might utilize a standardized message that is automatically sent to clients 15 days after an invoice’s due date, reminding them of the outstanding amount and providing payment instructions.
These standardized messages are important for maintaining consistent cash flow and reducing the likelihood of late payments. They offer a structured approach to debt collection, ensuring that reminders are sent in a timely and professional manner. Historically, businesses relied on phone calls or physical letters for such reminders; however, automated email systems have streamlined the process, making it more efficient and cost-effective. Benefits include improved communication, reduced administrative burden, and a greater likelihood of timely payment.
