The process of digitizing a physical document and transmitting it electronically enables efficient sharing and archiving. This involves converting a paper document into a digital format using a scanner and then sending the resulting file as an attachment via electronic mail. For instance, one may convert a signed contract into a PDF and subsequently dispatch it to relevant parties.
This practice offers numerous advantages, including reduced paper consumption, faster distribution compared to traditional mail, and enhanced accessibility. Historically, physical document storage was the norm, leading to significant logistical challenges. The advent of digital document management and electronic communication has revolutionized workflows, fostering greater efficiency and collaboration across geographical boundaries.
