The ability to transmit scanned documents directly to email recipients via multifunction printers (MFPs) and scanners through Microsoft’s cloud-based productivity suite is a valuable capability for modern offices. Configuration typically involves establishing a connection between the scanning device and the organization’s Office 365 (now Microsoft 365) account, enabling users to scan a document and have it automatically sent as an email attachment. This functionality streamlines document workflows and eliminates the need for manual saving and attaching of files.
Facilitating efficient document management, this configuration offers several advantages. It reduces paper consumption by encouraging digital workflows, improves accessibility to information through immediate electronic distribution, and enhances security by avoiding physical handling of sensitive documents. Historically, direct scan-to-email functionality relied on on-premise email servers. However, the shift to cloud-based services such as Microsoft 365 has necessitated new configuration approaches to maintain this essential feature.
